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3/18/2020
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UPMC Project SEARCH Selection Committee reviewed applications via conference call in replacement of the scheduled Skills Assessment Day. Please note members had the applications ahead of time and each applicant toured the program sites over the last few months. The team addressed the 19 applications in random order. The education coordinator lead the discussion, the program coordinator provided his comments/notes from the tours and each instructor reviewed the rubric and their notes. Next, the UPMC Business Liaisons addressed any concerns or questions not mentioned. From this discussion, we have a tentative list of Yes, Yes, but and No, but apply next year. We hope to make further decisions on April 2nd, our standing Steering Meeting, such as having an scaled down assessment day at an offsite location for those who fall in our Yes, but category.
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Heather Morath Posts: 40
3/19/2020
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I am hearing from sites in multiple states that are doing teleconference interviews for assessment, with a standardized set of questions and corresponding rubric for rating by steering committee members. When teleconferencing is not available, sites are sending a list of questions and having someone in the applicants home ask them the questions while video recording their answers on a phone and emailing the video via an approved file transfer service.
Additional things people are doing is sending out forms for families, applicants, educators, counselors, and other providers to fill out and return, and also gathering info from IEP/ETRs, academic reports, info from any school or agency program completed prior, etc. This info is then summarized and shared with the steering committee ahead of time for use in a selection teleconference.
Please continue to share ideas form your sites!!!
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Heather Morath Posts: 40
4/17/2020
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Here’s a summary of some virtual assessment ideas:
Complete the VocFit assessment:
- You can create a profile for each applicant (as much info as you know) and then click on them. The first blue link that says “Email Student/Intern/Worker Assessment Request” will let you email it to anyone to fill out and will keep the info linked to your applicant profile. It does not give them access to your site, it just lets them complete and submit the form. OR you can download the assessment in PDF form and have them fill out a hard copy and return it, but you would then later have to enter in manually. This would help you gather info from the family, the applicant (if they are capable of filling it out), and anyone that has supported the applicant. The selection team can review the info in VocFit or on a webinar together.
- There is a recorded webinar on VocFit in the member portal video library. There is also info in the toolkit on this.
- The VocFit team also has office hours posted on their website to help anyone with this, and will schedule other times with you if the office hours aren’t convenient.
Have the interns perform identified tasks:
- Send a list of 4 or 5 tasks (that can be done at home- making a bed, sorting and filing, data entry, etc.) with corresponding instruction sheets/job aides. Ask the family to record the applicant doing 2-3 of these tasks on their phone. Have them send the file via WeTransfer or similar free service to send larger files.
- Put these in a shared drive for the selection team.
- Create a standardized rubric for the selection team to use to rate and use later in selection discussions.
Complete an interview with the applicant:
- Create a list of standardized questions and a corresponding rubric for the team to use in scoring for selection discussions.
- Offer options for the applicant to complete the interview (based on access, etc.).
- Use Zoom, Skype, Google Hangouts, or some other format and have a small group from the selection team interview the applicant live.
- Use FaceTime to do a 1:1 interview
- Have the family ask the intern the questions and record the answers and submit this via WeTransfer or similar service. Someone from the team could follow up with a quick call if needed to clarify anything.
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Annette Doherty Posts: 6
5/1/2020
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Since we assessed several interns prior to the pandemic, we wanted to make a similar assessment for new applicants. I created this online presentation in an attempt to recreate as much of our assessment as possible. https://docs.google.com/presentation/d/1ePvbXfoquq36qqkaQLUW4_wXyDo5qnfVFLuI4-VIyR8/edit?usp=sharing
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Posts:
5/7/2020
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Wow! Thank you so much for sharing! You did a great job on this!
Annette Doherty wrote:
Since we assessed several interns prior to the pandemic, we wanted to make a similar assessment for new applicants. I created this online presentation in an attempt to recreate as much of our assessment as possible. https://docs.google.com/presentation/d/1ePvbXfoquq36qqkaQLUW4_wXyDo5qnfVFLuI4-VIyR8/edit?usp=sharing
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